Invoice processing AI Agent
An agent that reads every incoming invoice, extracts the data and adds it to your Accounting software - fully built, hosted, and managed by us.
Takes 2 minutes · Live in days
Invoices this month
Read, matched & posted automatically
Acme Supplies
INV-4821 · $1,240
Globex Ltd
INV-3120 · $860
Initech
INV-2290 · $3,410
Umbrella Co
INV-7781 · $540
Up to 90%
faster processing
Near-zero
manual data entry
Days
from brief to live
Any ERP
QuickBooks, Xero & more
Integrations
Works with your stack
Your agent plugs into the tools you already use — we wire up every connection for you.
What it does
An AI invoice processing agent reads incoming invoices in any format - PDF, email attachment, or scanned document - extracts the key data fields, cross-references them against your purchase orders and supplier records, and routes each invoice through your approval workflow automatically. Exceptions and mismatches get flagged before they become problems.
It's built for finance and operations teams spending hours every week on manual data entry, chasing approvals, and reconciling supplier statements. Whether you process tens or hundreds of invoices a month, the agent handles the repetitive work so your team focuses on the exceptions that actually need human judgement.
Demo
Watch 45 seconds Demo
How it works
Photo to system in under 30 seconds
Take a photo
Snap the invoice on your phone or forward the PDF to a dedicated email address.
Incoming invoices
Acme Supplies
INV-4821 · PDF
Globex Ltd
Emailed · Photo
Initech
INV-2290 · Scan
AI reads & extracts
The agent reads the invoice in seconds — vendor, line items, amounts, due date — no matter the format.
Extracted fields
Added to your system
The extracted data is pushed directly into your accounting software, ready for approval.
Posted to QuickBooks
2 flaggedAcme Supplies
INV-4821 · $1,240
Globex Ltd
INV-3120 · $860
Works with
How we build it
From brief to live agent — done for you
Discovery
You walk us through your current invoice flow — formats, approval rules, and the systems you use — in one short call.
Build & integrate
We configure the agent's extraction and matching logic, then connect it to your email inbox, ERP, and accounting tools.
Deploy & host
The agent runs on our infrastructure, processing invoices as they arrive — nothing to install or maintain on your end.
Monitor & improve
We monitor extraction accuracy, tune the matching rules, and add new suppliers or formats as your business evolves.
What it saves
See how much time you'll get back
How many invoices do you process per month?
50invoices
Without AI
4h 10m
per month / month
Entering each invoice manually at 5 min each
With AI Agent
17
mins / month
AI scans and adds each invoice in ~20 seconds
You save
3 hrs 53 min
per month
93% of your manual processing time
That's 46 hrs 40 min saved per year
Based on 5 min manual entry vs. ~20 sec with the AI agent. Actual results vary by invoice complexity.
Ready to stop keying in invoices?
Tell us your formats and approval rules — we'll build an agent that reads, matches, and posts every invoice for you.
Get startedTakes 2 minutes · No commitment
Why build it with us
You don't manage a single thing
We handle the API costs
Document processing and model usage are bundled and managed on our side — no AI accounts or usage bills.
Custom integrations included
We connect the agent to your inbox, ERP, and accounting tools — QuickBooks, Xero, NetSuite, SAP, and more.
Hosted & monitored for you
It runs on our infrastructure with continuous monitoring, so every invoice gets processed reliably.
Tuned to your approval rules
We configure routing logic to match your real workflow — by amount, supplier, department, or any other rule.
FAQ
Common questions
What is an AI invoice processing agent?
It's an AI agent that reads incoming invoices in any format, extracts the key data fields, matches them against your purchase orders, flags discrepancies, and routes each invoice through your approval workflow automatically — with no manual data entry.
What invoice formats does it handle?
PDF attachments, scanned documents, and email-based invoices. The agent reads structured and unstructured layouts — you don't need suppliers to send invoices in a specific template.
How does PO matching work?
Once the agent extracts the invoice data, it compares the vendor, line items, quantities, and amounts against your existing purchase orders. Matches are routed for approval; mismatches are flagged and held for a human to review before any payment is made.
Which accounting systems and ERPs does it connect to?
We can integrate it with QuickBooks, Xero, NetSuite, SAP, and most other accounting tools and ERPs. We handle the integration — you don't need to configure any APIs.
How long does it take to go live?
Most invoice processing agents are live within days. After a short discovery call to understand your formats and approval rules, we build, integrate, and deploy it for you.
Do I need to manage AI accounts or API keys?
No. We manage all model access, document processing costs, and infrastructure on our side. You get a working agent — no DevOps and no usage bills.
Ready for your own invoice processing agent?
Tell us what you want to automate and we'll show you exactly what your invoice processing agent can do — built, hosted, and managed for you.
Get startedTakes 2 minutes · No commitment